Data Privacy Notice

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Hope in Action

 

  1. Who or what is Hope in Action?

Hope in Action is the data controller (contact details below). This means it decides how your personal data is processed and for what purpose.

  1. Your personal data

Personal data relates to living individuals who can be identified from those data. This can be by identification from the data alone or in combination with other data. The processing of personal data is governed by the General Data Protection Regulation (GDPR) 2018.

  1. How do we obtain your personal data?

Personal data is obtained in a number of ways:

  • By providing your information through the website.
  • By registering for a Hope in Action activity for example:
    • Signing up for the Charity Ball
    • Attending a fundraiser where your details have been given to us.
    • Contact with trustees.
    • Completing gift aid forms.
    • Providing online donations.
  1. How do we process your data?

Hope in Action complies with its obligations under GDPR by:

  • Keeping personal data up to date.
  • Storing it securely and destroying it responsibly.
  • Not collecting or retaining excessive amounts of data.
  • Protecting personal data from loss, misuse, unauthorised access or disclosure.
  • Ensuring appropriate technical measures are in place to protect personal data.
  1. Why do we keep your personal data?
  • To keep you informed of news and events that are relevant to you.
  • To maintain our own accounts and records which will include donations and gift aid applications.
  1. What is the legal basis for processing your personal data?

Hope in Action believes that the legal basis for holding personal data is legitimate interest.

  1. Sharing your personal data.

Your personal data will be treated as confidential and will only be shared with the trustees of Hope in Action and for the purposes of carrying out the functions of the charity as in point 5 above.

  1. How long do we keep your data?

We will hold your personal data for as long as it is required or until you ask us to delete your personal data. If you would like to have your data deleted please contact us using the details below.

  1. Your rights and your personal data

Unless subject to an exemption under the GDPR, you have the following rights with respect to your personal data:

  • The right to request a copy of the personal data Hope in Action holds about you.
  • The right to request that Hope in Action corrects any personal data that are found to be inaccurate or out of date.
  • The right to request your data is erased where it is no longer necessary for Hope in Action to retain such data.
  • The right to withdraw your consent to the processing of your data at any time.
  • The right, where there is a dispute in relation to the accuracy or processing of your data, to request a restriction is placed on further processing.
  • The right to lodge a complaint with the Information Commissioners Office (ICO). See below for contact details.

Further processing.

If we need to use your personal data for a new purpose, not covered by this notice, then we will provide you with a new notice explaining this. Hope in Action will endeavour to set out the relevant purposes for this processing. Hope in Action will seek your prior approval/consent to the new process.

Contact details

To exercise all relevant rights, queries or complaints:

Contact Hope in Action:

info@hopeinaction.org.uk

Ruth Courtney (Trustee), 10 King’s Close, Bramhall, Stockport, SK7 3BN

You can contact the Information Commissioner Office:

0303 123 1113

https://ico.org.uk/global/contact-us/email/

Wycliffe House, Water Lane, Wilmslow, Cheshire SK9 5AF